Sydney Brazilian Social Club ― Centennial Park “Canarinhos”
Constitution | Constituição
1.1 The Club shall be officially titled “Sydney Brazilian Social Club ― Centennial Park Canarinhos”, hereafter to be referred to as the Club.
1.2 And for purposes of abbreviation may be called as “SBSC ― Centennial Park Canarinhos” or solely listed as “SBSC”.
2.1 To develop and promote our Brazilian & non-Brazilian background Community Spirit and Social Activities in Sydney, Australia.
2.2 To support and encourage Sports, specifically and above all, Football, among the Brazilian Community and to preserve our “Football History” at the Centennial Parklands.
2.3 Providing opportunities for recreation and competition at all age and levels.
2.4 To raise money by Membership Fees, Events/Festivities, Fundraisings, Contributions and Donations to grant any rights and privileges to Associated Club Members.
2.5 To dedicate any part of the Funds of the Club towards the expenses of Club Events/Festivities, Commemorative-dates (provisions and supplies), Matches and Competitions alike, Kids Football Clinic and further Social Activities involving our community.
3.1 The Administration (Committee) of the Club shall be as follows:
IT Director, Web & Publisher;
Manager(s) & Team-selector(s);
Children’s Program Sport Coordinator(s);
Counsellors/Conselors (Club Counselling Board);
Election of Administrators (Committee Members)
4.1 All Administrators (Committee Members) shall be elected at the Annual General Meeting of the Club, from and by the Club Counselling Board.
4.2 All Administrators (Committee Members) are elected for a period of two (2) years, however may be re-elected to the same Administrators or another decision-making (office) the following year by the Club Counselling Board.
4.3 No Administrator (Committee Member) of the Club shall hold the same position for more than four (4) consecutive years.
5.1 Membership is open to ANY PERSON (of good character), regardless of race, colour, creed, gender or national origin willing to assist and “lend a hand” to the objectives and goals, aims and targets of the Sydney Brazilian Social Club ― Centennial Park Canarinhos.
5.2 There shall be only one (1) Class of Membership available and entirely open to players, families, volunteers, supporters and sponsors.
5.3 Voting Members shall be open to any person completing a Membership Application Form and paying the relevant contribution (joining fee) as determined by the Club.
5.4 Non-voting Members shall be applied to any non-Associated Club Members.
6.1 All Members have the right to equal participation in all practices and they are encouraged to do so, such as Club competitions, events, proposals, and nominations.
6.2 All Members may also bring Constitutional Amendment ideas, plans, motions, actions, and impeachments to be considered and taken into account. However, all votes will be reviewed and a veto may take place by the Club Counselling Board if necessary to do so, and its final decision, which cannot be overridden, shall prevail.
6.3 All Members may also request (written request) Financial Records for the Club from the President. Thus, Financial Records for the Club will be presented at the next Meeting.
7.1 Associated Club Members may discontinue their participation in the Club by notifying as Club President at any time and place.
7.2 Administrators (Committee Members) wishing to resign shall present a formal Letter of Resignation to President stating their reason(s) for resigning. The letter shall be read publicly at the next Club General Meeting and a general email shall be sent out to all Members.
8.1 A Member may be expelled from the Club through agreement by a “sit-down” (assemble) by the Club Counselling Board and its Administrators (Committee Members) by acting in a conduct contrary to the Mission Statement (Rules) of the Club, not following Member responsibilities or by violating the Club Constitution.
8.2 The Club Counselling Board may also cut Member(s) in order to comply with Club Sports Regulations (so-called “Peladas”, trad.: “Social-Football-game”) regarding his future participation limits in the Club’s Sundays Social Games.
9.1 An Administrator (Committee Member) may be impeached if:
9.2 (a) the Administrator (Committee Member) failed to perform his or her duties as stated in the constitution.
9.3 (b) the Administrator (Committee Member) abused his/her powers or utilized powers not granted to the Administrator (Committee Member) under the constitution.
9.4 (c) the Administrator (Committee Member) failed to uphold the responsibilities of being a member of the Club.
9.5 (d) the Administrator (Committee Member) acted in a manner contrary to the mission statement (rules) of the Club, not following member responsibilities or by violating the Club Constitution.
10.1 The affairs of the club shall be controlled by a General Committee comprising of the Administrators of the club and six (6) other members elected from, and by, a General Assembly.
10.2 The General Committee shall meet at agreed intervals and not less than four (4) times per year.
10.3 The duties of the General Committee shall be:
10.4 (a) to control the matters/affairs of the Club on behalf of the members
10.5 (b) to keep accurate accounts of the finances of the Club through the Treasurer(s). These should be available for reasonable inspection by members and should be audited before every Annual General Meeting.
10.6 (c) the Club shall maintain a Bank Account and the following Officers shall be authorized to sign Club Checkbooks:
10.7 (d) both signatures of the two (2) Treasurers.
10.8 (e) to co-opt additional members of the Committee as the Committee feels this is necessary. Designated Members shall NOT be entitled to a vote on the Committee.
10.9 (f) to make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson (President) shall be entitled to an additional casting vote. Once more, the final decision will be made ONLY by a “sit-down” (meet) by the Club Counselling Board.
11.1 The Annual General Meeting of the Club shall be held not later than the end of March each year. Twenty (20) Clear Days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice.
11.2 Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least Fourteen (14) Days previous to a Meeting.
11.3 The Secretary shall give notice (email or equivalent) of the Agenda for the Meeting to Club President not less than Seven (7) Days prior to the meeting.
11.4 The Club matters/affairs of the Annual General Meeting shall be to:
11.5 (a) confirm the Minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
11.6 (b) collect evaluated accounts for the year from the Treasurers.
11.7 (c) accept reviewed Agenda for the Meeting from the Secretary(ies).
11.8 (d) receive the Annual report of the Committee from the Secretary(ies).
11.9 (e) elect the Administrators (Committee Members) of the Club i.e. Chairperson (President), Vice-president, Secretary, Treasurer and other General Committee Members. Yet again, the final appraisal will be made ONLY by the Club Counselling Board.
Finances & Transparency
12.1 The Administrators (Committee Members) shall maintain a balanced Annual Budget, and must maintain a balance of at least 0.01 AUS Dollars in the Club Bank Account at all times.
12.2 The Current Budget, including Current Balance Amount, income, expenses, and expenditures must be presented to all Club Members at least once per month. Copies of Bank Statements and other financial documents shall be provided to ANY Associated Club Member upon request, understood and ONLY, in the course of an attendance at Club G. Meeting.
Administrators (Committee Members) Nominations
13.1 Nomination of Administrators (Committee Members) candidates for Election shall be made in writing to the Secretary up to Fourteen (14) Days in advance of the day or on the day of the Annual General Meeting date.
13.2 Nominations can only be made by Associated Club Members and must be seconded by another Associated Club Member. In spite of that, the final decision, however, will be only confirmed after the Club Counselling Board gathering, and mutually agreed upon the outcome decision if Election will or will not progress any further.
Assessment and Decisions
14.1 Decisions made at a General Meeting shall be by a simple majority of votes from those Associated Club Members attending the Meeting.
14.2 A quorum for a General Meeting shall be 20% Associated Club Members and 30% Administrators (Committee Members) of the Club including one (1) from the President, Vice-president, Secretary(ies) and Treasurers.
14.3 Each Associated Club Member shall be entitled to one (1) vote at General Meetings.
Alterations to the Club Constitution
15.1 Any proposed “wished-for” change (adjustment) to the Club Constitution may only be considered at an Annual or, alias, “One-ring General Meeting” (a full attendance of the Club Board of Directors), convened with the required written notice of the proposal.
15.2 Such alterations (suggestions) shall be passed if supported by not less than two-thirds of those Associated Club Members present at the Meeting, assuming that a quorum has been achieved. The Club Counselling Board will have the final say as to any amendments.
Dissolution of the Club
16.1 If at any General Meeting of the Club, a resolution be passed calling for the Dissolution of the Club, the Presidency shall immediately convene a “One-ring General Meeting” of the Club to be held not less than one (1) month thereafter to discuss and vote on the resolution.
16.2 If at that “One-ring General Meeting”, a resolution is carried by at least two-thirds of the Associated Club Members present at the meeting, The Club Counselling Board shall thereupon, or at such date as shall have been specified in the resolution, proceed to realize the assets of the Club and discharge all debts and liabilities of the Club.
16.3 Any surplus shall be donated to a national charity (in Australia) decided on by the Members, the Administrators (Committee Members) and the Counsellors/Conselors present.
Constitution created by the current appointed President,
G. B. Freire, on the 10th of December 2009.